Implement
Now it is time to leave the starting blocks and turn the idea into reality! You can start the project before you have received a formal decision from the Swedish Board of Agriculture, but it will be at your own risk.
We at the leader office are with you throughout the implementation. We will have follow-up meetings and offer support for applications for payments and anything else that may arise along the way.
Work according to the project plan
During the implementation, it is important to work according to the project plan. Since the decision is based on the application with the project plan and budget, deviations from these must be communicated to and approved by the leader office. Otherwise, there is a risk that the support cannot be paid out. We will of course help you adjust the project plan if needed.
Advance
There is an opportunity to apply for an advance as soon as you have received the formal decision. All support recipients can apply for an advance except for authorities and municipalities.
Remember that an advance is part of your project support and you must report expenses even for this amount when applying for partial and final payments. You apply for an advance via My Pages on the Swedish Board of Agriculture's website.
Logo requirements
When you inform or communicateabout your project, it should be clear that the money comes from the EU. This is shown through a special EU logo, which should be clearly visible and legible.
We would also like you to use our Leader 7-sam logo to further spread the project.
Click here to download the various logos. If you need a different format, do not hesitate to contact us.
Write down and save!
Be careful to write down the working hours that are done in the project – including the voluntary working hours that must also be reported in the final report.
Self-employed individuals can include their own work in the project, which is reported in the form Project Diary.
All eligible expenses that arise in the project must be reported when applying for payment, so save receipts and invoices in good order.
Also save documents such as participant lists for example at conferences and if you provide snacks or lunch in the project.
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Application for partial payment
You can apply for partial payment at any time after you have received your decision on support and have had expenses for the project. You can apply for partial payment for an activity in the project or for a specific time period, but remember that the expenses must be paid before you can apply for payment for them.
You can, and we recommend that you apply for partial payments continuously during the course of the project.
Be careful with the payment proofs
In addition to invoice copies, you also need payment proofs showing that the payments have gone through. A payment proof can be downloaded from the online bank. The following must be stated on the payment proof for it to be valid:
- Payment date
- Paid amount
- Sender (which account the money was withdrawn from)
- Recipient (that the payment went to the same plusgiro, bankgiro, or account number as stated on the invoice)
- That the payment has been completed. (With a historical date, so that we can be sure that the payment has gone through.) “Immediate payment” is not considered a completed payment.
Application for change
In the project, it may happen that you will need to make changes compared to what has been stated in the application for support and there may be deviations in the budget. Likewise, if more time is needed to implement the initiative, please contact us at the leader office.
We assess whether your change affects the purpose and goals, as a new decision is required then. In most cases, it is only important that we at the leader office are informed and can substantiate your change or deviation with a service note when applying for payment. It is important that this contact occurs before you make any changes!